Job Description
Multiplier AI is hiring an HR & Admin Executive for its Noida office. The company is looking for a proactive and highly organized professional to manage Human Resources operations, employee relations, office administration, vendor coordination, system administration and day-to-day operational activities. The role requires a hands-on individual capable of managing both HR and administrative responsibilities while ensuring smooth office operations and a positive employee experience.
The selected candidate will manage employee onboarding, induction, documentation, exit formalities, employee records, attendance, leave management and HR databases through Keka HRMS. Responsibilities include drafting offer letters, appointment letters, experience letters and other HR documents, supporting employee engagement initiatives, resolving employee queries, assisting in grievance handling and conflict resolution and ensuring compliance with HR policies and procedures. The role also includes coordinating with management on employee performance, attendance and disciplinary matters.
The administrative responsibilities include managing day-to-day office operations, coordinating with vendors for housekeeping, stationery, internet services, maintenance, courier services and office equipment, obtaining quotations, negotiating with vendors, processing purchase requests and ensuring timely delivery of services. The candidate will maintain vendor records, agreements, invoices and payment follow-ups while managing office inventory, procurement and asset tracking.
The role requires monitoring office infrastructure, CCTV systems, biometric devices, access control systems, networking equipment and workplace security. Responsibilities also include managing employee laptop allocation, IT asset issuance and recovery, system setup, email account creation, software access, user permissions, onboarding and offboarding IT requirements and coordinating with IT vendors for hardware, software and technical support.
Additional duties include managing employee seating arrangements, office assets, travel arrangements, meetings, employee events, contracts, licenses and compliance records, ensuring workplace cleanliness and safety, visiting banks, government offices, vendors and courier offices for official work and providing administrative support to leadership through operational reporting.
The ideal candidate should possess a Bachelor's degree in Human Resources, Business Administration, Management, Information Technology or a related field. An MBA or PGDM in Human Resources will be an added advantage. Candidates should have 1–4 years of experience in HR, Administration or Operations with expertise in employee relations, HR operations, office administration, facility management, vendor coordination, IT asset management and office operations. Hands-on experience with Keka HRMS, familiarity with CCTV systems, biometric devices, basic system administration, Microsoft Office, Google Workspace and strong communication, coordination, multitasking and problem-solving skills are essential. Immediate joiners are preferred.
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